COVIDSafe Event Planning

The Victorian Government has released a Public Events Framework and information to help organisers of public events in Victoria to meet their safety obligations and responsibilities during the coronavirus (COVID-19) pandemic.

The framework sets out the rules for organising a public event including:

  • Indoor/outdoor settings
  • Limits on the number of people that can attend the event
  • Density requirements
  • COVID safety requirements

The steps set out below can assist you to navigate these guidelines, formulate your event plan and deliver a COVIDSafe event.

STEP 1

Submit a Surf Coast event application

Events that take place on land managed by the Surf Coast Shire and Great Ocean Road Authority are required to submit an online application using the following links:

Once your application form has been submitted a Surf Coast Events Officer will be in contact with you to discuss your application.

Useful general event planning information can be found here.

STEP 2

Determine if your event can operate under the current restrictions in accordance with the Restricted Activity Directions?

With the ever changing COVID-19 conditions, please speak with a Surf Coast Event Support Officer to confirm if you can operate under the Restricted Activity Directions. Contact Surf Coast Shire Council on 03 5261 0600.

STEP 3

Determine which ‘Tier’ your event falls under in the Public Events Framework

Use the Public Event Self-Assessment Tool to help you determine which Tier your event is classified as.

Generally, most Surf Coast events will be classified as Tier 3.

STEP 4

Complete your COVIDSafe Plan

To quickly access key information including a helpful COVIDSafe Plan template, use the relevant resource below:

  • COVIDSafe event planning for Tier 3 events
  • Information and templates for Tier 2 events that comply with the Public Events Framework
  • Information and templates for Tier 1 & 2 events that require Victorian Government approval

STEP 5

Register your event and submit your COVIDSafe Plan, or complete the COVIDSafe Checklist

Register my Tier 3 public event by completing the COVIDSafe Checklist

OR

Register my Tier 2 public event that complies with the framework

OR

Register my Tier 1 or Tier 2 public event that needs an exemption from the framework

Due to the high volume of applications, it is recommended that you submit your documentation as early as possible. Time-frames for approval will vary depending on the complexity of your event.

STEP 6

Check out the COVIDSafe resources and equipment available to Surf Coast events