Apply to hold an event on the Surf Coast

To apply for an event on the Surf Coast, please complete an online application using the following link:

Online application for events to be held in 2021

Online application for events to be held in 2022

Generally, events held on public land within the Surf Coast will require authorisation from either Surf Cast Shire (SCS) or Great Ocean Road Coast and Parks Authority (GORCAPA). To assist in your initial application these two agencies share the same application form.

You can also confirm the relevant land manager on the SCS/GORCAPA Managed Land Map.

Depending on the event footprint, you may also require authorisation from Parks Victoria or DELWP. You will be advised if this is required.

Key Contacts

If your event is taking place on Great Ocean Road Coast and Parks Authority managed land, your key contact is:

Indi Haintz, Commercial Support Officer on 1300736533 or indi.haintz@GreatOceanRoadAuthority.vic.gov.au

If your event is taking place on Surf Coast Shire managed land, your key contacts are:

Major Events:

Jim Lawson, Events Delivery Officer on 5261 0600 or jlawson@surfcoast.vic.gov.au

Community Events:

Katie Boag, Events Delivery Officer on 5261 0600 or kboag@surfcoast.vic.gov.au

Approval times

Event approval can take between three and twelve months to be granted. This can vary due to the complexity of your event, the number of permits your event requires, your current Management Plan and the number of agencies that need to make comment on your plan, eg a large event may require road closures or significant traffic management planning.

Permits

A variety of permits are likely to be required for events.  The Surf Coast Shire Events Guide provides details of the key permits, however it is the responsibility of event organisers to ensure relevant permits and permissions are obtained.

COVIDSafe event planning

Refer to the current summary of statewide restrictions and head to the COVIDSafe Settings page or call the Coronavirus Hotline on 1800 675 398 for further direction.

Insurance

Events large and small usually need insurance cover to protect both the organiser and event participants. The only instance where you may not require insurance is for a one-off event in a Council-managed community house or hall, where the Surf Coast Shire’s own insurance is usually sufficient. However it is still worth checking this, as a large one-off event may still require cover.

The Municipal Association of Victoria website provides helpful information on insuring your event.

COVID-19 Event Insurance

Backed by the Victorian Government, this insurance provides cover for creative, business, sporting and community events in Victoria that have to be cancelled (or have to run at reduced capacity) because of a State or Federal Government restriction due to the COVID-19 pandemic.

Explore Victoria’s COVID-19 Event Insurance.

Grants

See Events Grants and Sponsorship Program for more information on financial assistance for events in Surf Coast Shire.

Cycling Activities on Great Ocean Road

If you are are seeking to conduct an organised ride on the Great Ocean Road under ‘open’ conditions, please read the Guidelines for Cycling Events on the OPEN Great Ocean Road 2021.

Resources: