Apply to hold an event on the Surf Coast

To apply for an event on the Surf Coast, please complete an online application using the following link:

Online application for events to be held in 2021

Online application for events to be held in 2022

Generally, events held on public land within the Surf Coast will require authorisation from either Surf Cast Shire or Great Ocean Road Coast Committee (GORCC). To assist in your initial application these two agencies share the same application form.

You can also confirm the relevant land manager on the SCS/GORCC Managed Land Map.

Depending on the event footprint, you may also require authorisation from Parks Victoria or DELWP. You will be advised if this is required.

Approval times

Event approval can take between three and twelve months to be granted. This can vary due to the complexity of your event, the number of permits your event requires, your current Management Plan and the number of agencies that need to make comment on your plan, eg a large event may require road closures or significant traffic management planning.

Permits

A variety of permits are likely to be required for events.  The Surf Coast Shire Events Guide provides details of the key permits, however it is the responsibility of event organisers to ensure relevant permits and permissions are obtained.

Insurance

Events large and small usually need insurance cover to protect both the organiser and event participants. The only instance where you may not require insurance is for a one-off event in a Council-managed community house or hall, where the Surf Coast Shire’s own insurance is usually sufficient. However it is still worth checking this, as a large one-off event may still require cover.

The Municipal Association of Victoria website provides helpful information on insuring your event.

Grants

See Events Grants and Sponsorship Program for more information on financial assistance for events in Surf Coast Shire.

Cycling Activities on Great Ocean Road

If you are are seeking to conduct an organised ride on the Great Ocean Road under ‘open’ conditions, please read the Guidelines for Cycling Events on the OPEN Great Ocean Road 2021.

COVIDSafe event planning

The Victorian Government has released a Public Events Framework and information to help organisers of public events in Victoria to meet their safety obligations and responsibilities during the coronavirus (COVID-19) pandemic.

For assistance to navigate these guidelines, formulate your event plan and deliver a COVIDSafe event, head to the COVIDSafe Planning page.

Event equipment

Surf Coast Events has a range of event equipment available for events to borrow.  This includes operational equipment such as traffic signage, cones, bollards and high visibility vests. COVIDSafe items including sanitising stations, COVID marshall vests and A-frames with COVIDSafe messages are also available.

Check out the full list of event equipment for Surf Coast Events.

More information on COVIDSafe Resources.

To book event equipment please email events@surfcoast.vic.gov.au with the list of equipment you require.

More information

Contacts:

Resources: